CONSTITUTION

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1. NAME 

    The Society shall be known as the North East Lincolnshire Photographic Society.

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2. AFFILIATION 

   Subject to resolution by Annual General Meeting or Extraordinary General Meeting, the Society shall be affiliated to the      Lincolnshire Photographic Association (LPA), the North & East Midlands Photographic Federation (N&EMPF) and the        Photographic Alliance of Great Britain (PAGB). 

 

3. THE AIMS OF THE SOCIETY

(a) The Society shall be a non-profit making organisation and its aims shall be to further the art of photography in all    

      its forms. 

(b) To support and encourage individuals whether novices or advanced workers in photography. 

(c) To maintain a friendly, positive atmosphere for the benefit of all members. 

(d) To encourage visits by individuals or groups to and from clubs and societies with similar interests 

(e) To organise competitive and non-competitive events for the participation and enjoyment of all the members. 

 

4. SOCIETY MANAGEMENT COMMITTEE

   The elected Management Committee is to comprise, President, Vice President, Honorary Secretary, Honorary Treasurer,      Programme Secretary, Competition Secretary, External Competition Secretary. Web Master, and up to 2 Ex Officio                Members.​

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5. COMMITTEE MEETINGS 

(a) Committee meetings shall be held regularly at intervals of approximately two months. 

(b) Committee members shall be given notice of meetings and shall be provided with the minutes of the last meeting,  

      the agenda for the coming meeting and any other information relevant to that agenda, approximately one week in 

      advance of the meeting. 

(c) Members of the Society should be informed of the forthcoming meeting to be able to offer items for discussion. 

(d) The Committee shall have the power to form sub-committees for special purposes and may co-opt up to two 

      ordinary members to serve on such sub-committees. 

 

6. QUORUM 

    A minimum of 4 committee members shall form a quorum at committee meetings.

 

7. MEMBERSHIP 

(a) Membership of the Society shall be open to any person interested in, or practising photography as an amateur or  

      professional, who agrees to actively support the Society's aims. 

(b) Membership of the Society implies an undertaking to comply with and abide by the Constitution and rules of the 

      Society. 

(c) Honorary Membership may be granted at the discretion of the Committee. 

(d) Membership numbers may be limited at the discretion of the Committee, taking into consideration Health & Safety 

     Regulations at the meeting venue of the Society. 

(e) The Committee shall have the power, after due consideration, to terminate membership. 

 

8. SUBSCRIPTIONS 

(a) All subscriptions shall be determined at the Annual General Meeting. The Yearly Subscription from January 2023, until       revised, will be £36.00 and shall be due on the 1st January and must be paid before the 31st January each year.

     (Payment by a New Member will be Pro Rata.)

(b) The Weekly Door charge shall be £3.00 (Door payment by new members will be free for the first 2 weeks.)

(c) Receipts shall be issued by the Honorary Treasurer, as well as a membership number which shall preferably 

      remain with the member throughout their membership of the Society. 

(d) The subscription due from each new member joining part way through the year shall be at the discretion of the 

      Committee. 

(e) Members who have not paid their subscriptions by the due date, may at the discretion of the Committee, be 

      requested not to attend further meetings until the full subscription is paid. 

 

9. SOCIETY MEETINGS 

(a) The Society shall meet at such premises as the Committee may decide and they reserve the right to make any 

      necessary arrangements should those premises be unavailable. 

(b) The Society shall meet every Wednesday evening commencing at 7.30pm. 

(c) The Committee shall reserve the right to include/exclude meetings where necessary. 

(d) The Committee may arrange additional events e.g. exhibitions, visits or excursions when special notice will be  

      given to members. 

(e) Members will be expected to pay a contribution at each weekly meeting, which could be increased when a visiting 

      speaker is attending the meeting. 

 

10. ANNUAL GENERAL MEETINGS 

(a) The Annual General Meeting (AGM) shall be held at the end of the Society's year. 

(b) Members shall be informed of the AGM 14 days in advance with the agenda and any necessary nomination papers.

(c) Business shall include the minutes of the previous AGM, annual reports from the Officers, a statement of 

      accounts, the election of Officers and Committee members and any other business already itemised on the agenda.

(d) The Constitution of the Society may only be altered at the Annual General Meeting or at an Extraordinary Meeting 

      convened for that purpose and by giving at least 28 days’ notice to the Honorary Secretary of the alterations. 

 

11. EXTRAORDINARY GENERAL MEETING 

(a) An Extraordinary General Meeting may be called by the Committee or on the receipt of a requisition signed by not 

    less than one quarter of the members. 

(b) Such requisition must contain full details of the matter (s) to be discussed. 

(c) At least fourteen days’ notice should be given. 

 

12. MONIES, ASSETS AND ACCOUNTS 

(a) All monies received on behalf of the Society shall be kept in safe custody by the Honorary Treasurer. 

(b) Cheques drawn on any account must be signed by the Honorary Treasurer and by one other signatory from one of 

     the following:- President or one other Society Officer or senior member who must have the approval of the bank. 

(c) General expenditure shall not have a single item valued at more than £200 

(d) Accounts for the year shall be presented by the Honorary Treasurer at each Annual General Meeting. 

(e) Accounts shall be examined every year by one or two nominated people. 

 

13. INSURANCE 

      The Society shall maintain insurance cover for the assets of the club and public liability. 

 

14. COMPETITION RULES 

     The rules of any Society competition may be amended by proposition by the committee or members at the Annual              General Meeting.

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15. EMERGENCY PROCEDURE 

(a) All other matters relating to the running of the Society not covered by the above rules shall be at the discretion of 

      the Committee in office at that time. 

(b) The Officers of the Society should be able to take emergency decisions. Where a decision might involve some 

      emergency expenditure, then the Committee has authorised the Officers to spend money on behalf of the Society 

     with a spending limit of £200

 

16. DISSOLUTION OF THE SOCIETY 

(a) The Society may be dissolved only by consent of three quarters of the members present at an Extraordinary  

      General Meeting called for that purpose. 

(b) Such a meeting shall appoint a liquidator to handle the disposal of the funds and assets. 

(c) After disposing of all the assets by tender, all funds shall be donated to St Andrews Hospice, this shall be subject to 

     payment of any outstanding debts incurred by the Society or its Members or Officers in connection with the 

     operation of the Society.

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Constitution approved at the AGM of North East Lincolnshire Photographic Society held on November 29th 2006.

Amended: 14 December 2022

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